Incident Power Apps

Bridging the Gap for Microsoft Quality Management Software Offering

Microsoft doesn’t provide any software solutions intended for quality management. With Dynamics 365, Microsoft provides access to tools for sales, finance, HR, and supply chain purposes. However, a quality management solution is clearly missing from the Microsoft software catalogue.

Microsoft 365 doesn’t serve as a Quality Management System (QMS) software solution but it brings the main ingredients needed for a QMS, like strong collaboration capabilities with SharePoint, tools for videoconferencing and discussions with Teams, workflow automation with Power Automate, tools for Business Intelligence with Power BI, and much more.

Audit Power Apps

Generic audit Power Apps to simplify audits & inspections on any device, even while offline.

BPA Solutions has developed an end-to-end QMS software on Microsoft 365, Teams, SharePoint & Power BI, bridging the gap in Microsoft’s offering for quality management solutions. Currently, there are two software versions available for quality management – BPAQuality365® – and compliance in regulated industries – BPAMedical365®. Our 6th generation software is the result of more than 20 years of professional expertise as well as Microsoft development experience. A great deal of attention has been paid to the overall performance and user experience during the redesign phase.

End-to-End QMS Software To Reach Quality 4.0

BPA’s software on Microsoft 365 helps organizations implement Quality 4.0 use cases at every stage of the value chain, from research and development to sales, including cross-functional collaboration.

Shift to Quality 4.0

Shifting to Quality 4.0 with BPA QMS on Microsoft 365.

Our end-to-end QMS software includes over 30 different integrated modules to continuously improve processes as well as the overall quality of the final products and services. Together with Microsoft 365, we make everyone an active participant by simplifying access to the QMS on any device, improving transparency, auditability, and orchestrating excellence. By leveraging existing technologies used by collaborators on a daily basis, we make everyone engaged in the QMS. BPA’s software helps organizations shift to Quality 4.0 by bringing people, processes and technologies together.

  • People- Providing simple tools to improve quality for everyone and on any device
  • Processes- Providing instant quality improvement with team-oriented workflows and discussions
  • Technology- Unleashing the power of Microsoft 365 technologies with workflow automation, artificial intelligence, and business intelligence

Moving to a Cross-Functional Team-Oriented QMS Software

Microsoft Teams has become a standard teamworking tool worldwide. Organizations have begun to create new ways of increasing productivity with cross-functional and cross-organizational teams. Including internal and external stakeholders on secured workspaces and workflows has made relationships and organizational boundaries evolve. This has revealed opportunities for cross-organizational process improvement.

Integrating Teams discussions, video conferencing and business intelligence in the QMS enables instant quality improvement while also boosting productivity. With Microsoft Teams, the QMS software integrates along with tools used by frontline collaborators, workers in the field and back-office collaborators. This is a new opportunity for organizations to replace traditional email-driven workflows while dispelling common information clusters in departments.

Teams Productivity Card

Users interact with the QMS while chatting in Teams and share QMS documents or data with colleagues, and simplify meeting and task management.

Meeting Your Unique Needs With An Agile QMS Software

As quality experts, we designed an agile QMS software to meet various organization’s unique needs. This is thanks to modular components and flexible workflow automation. Clients have full control of changing the software while adopting the best QM practices possible.

BPA modular components extend Microsoft capabilities, providing a great user experience while filling in the gaps of missing features that are needed for a high-performing QMS. This includes relational capabilities, report generation, graphical charts, eSignatures, intelligent forms, reminders and more. At BPA Solutions, we are certain that QMS software has to be versatile enough to adapt to client organizations. We believe it’s counterproductive when organizations have to adapt their processes to match rigid software solutions.

Agile QMS

Clients have full control to change the QMS software and automated workflows.

Achieving More With Microsoft 365, Teams, SharePoint & Power BI

Microsoft constantly brings new technologies into the market and innovates the way organizations will work in the future. When using Microsoft 365, our QMS software directly benefits from these technologies. BPA continually explores new areas to use innovative tools in the context of quality management. We have designed powerful software extensions built on the latest Microsoft technologies, ready to be implemented by customers without the need for development. This includes pre-built automated workflows with Power Automate and generic Power Apps for incident and audit management. With artificial intelligence we provide tools to augment human intelligence. This allows for the opportunity to find the right documents by asking common questions to a chatbot.

With Microsoft Teams, we are working on developing new innovative features to use the QMS alongside discussion flows. Users interact with the QMS while they’re chatting in Teams. They then have the ability to share cards with colleagues including QMS documents and data. Microsoft Planner is a great tool for managing tasks. Interfacing the QMS with Planner will bring about powerful task management capabilities and reminders in the QMS. BPA’s quality software is easy to interface with Dynamics 365 thanks to pre-built Microsoft connectors. This represents the ideal quality management extension to Microsoft Dynamics.

Incident Power Apps

Generic Power Apps to register incidents, browse a failure catalogue, & take photos by using any device.

5 Reasons Microsoft 365 is the Right Technology for Your QMS

We are convinced that Microsoft 365 is the right technology for your QMS. Here’s why.

1. It is trusted by enterprises worldwide.

Microsoft 365 is trusted by millions of companies worldwide. It’s a secure and scalable platform to run your QMS with no legitimate IT risk. You can leverage existing tools used by organizations.

2. It doesn’t change user’s habits

Running your QMS software on the Microsoft tools used by collaborators in their daily work will drastically improve adoption and make everyone an active participant of your QMS, without changing users habits.

3. Innovative technologies

Companies bring their QMS to the next level and discover new technology areas, like cross-functional teamworking, instant discussions, cross-technology process automation, artificial intelligence and business intelligence.

4. Robust security

Microsoft has spent billions of dollars to make Office 365 a robust cloud platform while providing the best security for your QMS data.

5. Lower cost

By leveraging acquired Microsoft technologies, organizations will drastically lower costs compared to third party QMS software and maximize return on investment.

Request For A QMS Trial

Benefiting from the agility and the power of the Microsoft platform, BPA Solutions has developed an end-to-end QMS software on Microsoft 365 to help customers to achieve more, leveraging modern, evolving tools and exploring new technology areas.

>> Request for a free trial now !

Microsoft 365

5 Reasons Microsoft 365 Is The Right Technology For Your QMS

Microsoft constantly bring new technologies in the market and innovate the way organizations will work in the future.

Based on Microsoft 365, BPA’s QMS software directly benefits from these technologies and we continually explore new areas to develop innovating tools in the context of quality management.

We have designed powerful software extensions built on the latest Microsoft technologies, ready to be implemented by customers with no development needed, like prebuilt automated workflows with Power Automate, and generic Power Apps for incident and audit management.

With artificial intelligence we provide tools to augment human intelligence to find the right documents by asking natural questions to a chatbot.

New innovative solutions are coming for asking the QMS while chatting in Microsoft Teams, enabling instant quality improvement.

Ask QMS while chatting in Teams

Ask the QMS while discussing in teams and share cards with colleagues including QMS content.

5 Reasons Microsoft 365 Is The Right Technology For Your QMS

Here are the 5 main reasons Microsoft 365 is the right technology for your QMS:

 1. Trusted by enterprises worldwide

Microsoft 365 is trusted by millions of companies worldwide. It’s a secure and scalable platform to run your QMS with no IT risk, leveraging existing tools used by organizations.

 2. Don’t change users habits

Running your QMS software on the Microsoft tools used by collaborators daily will drastically improve adoption and make everyone an actor of your QMS, without changing users habits.

 3. Innovative technologies

Enterprises bring their QMS to the next level and discover new technology areas, like cross-functional teamworking, instant discussions, cross-system process automation, artificial intelligence and business intelligence.

 4. Robust security

Microsoft has spent billions to make Office 365 a robust cloud platform and provide the best security for your QMS data.

 5. Lower cost

By leveraging acquired Microsoft technologies, organizations will drastically lower cost compared to third party QMS software and maximize return on investment.

Request For A QMS Trial

Benefiting from the agility and the power of the Microsoft platform, BPA Solutions has developed an end-to-end QMS software on Microsoft 365 to help customers to achieve more, leveraging modern, evolving tools and exploring new technology areas.

>> Request for a free trial now !

Agile QMS Software

Meet Your Unique Needs With an Agile QMS Software

Most QMS software solutions don’t provide the needed flexibility for organizations to adopt best QM practices.

As quality experts, we designed an agile QMS software to meet organizations unique needs thanks to modular components and flexible workflow automation.

Clients have full control to change the software and adopt best QM practices tailored to their organization.

Convert Any Spreadsheet In Minutes!

BPA modular components extend Microsoft capabilities by bringing a great user experience and providing the missing features needed for a performing QMS, like relational capabilities, report generation, graphical charts, eSignatures, intelligent forms, reminders, and more.

BPA Modular Component

BPA modular component to view nonconformities with related CAPA actions, photos, attachments…

Power users – in the client’s Quality Team – can simply create new data registers in the BPA software, build relations with existing QMS modules, and add modular components in pages to simplify parent-child navigation in related modules. Any existing spreadsheet can be converted in minutes !

Prebuilt & Flexible Automated Workflows

From our rich client project experience, we have built dozens of prebuilt automated workflow templates to match typical organizations use cases, like compliance document signature approvals, nonconformities 8D processing, and many more. Workflows can be easily imported in the client’s environment for a quick start, and simply adapted to match clients needs with no coding needed.

Nonconformity Workflow

Prebuilt & agile automated workflow for nonconformity, ready to be imported in the client environment.

Get Your Trial Now!

At BPA Solutions, we are convinced the QMS software has to be agile enough to adapt to client organizations, and we believe it to be counterproductive when organizations have to adapt their processes to match rigid software solutions.

>> Request for a free trial now !

BPA software solutions are registered trademarks

BPA Software Solutions Are Registered Trademarks

BPA is proud to announce its modern software solutions are now registered trademarks by the United States Patent and Trademark Office (USPTO).

  • BPAQUALITY365® is our QMS software for quality and compliance.
  • BPAMEDICAL365® is our software for medical quality and compliance.
  • BPACRM365® is our CRM software for customer relationship management.

These trademarks have been registered to be used in the software applications and software-as-a-service for quality and compliance management and customer relationship management.

BPA’s trademarks reflect our willingness to bring innovative products to our customers with a unique added value, and further develop BPA’s brand and presence in the quality & compliance sector worldwide.

Thank you for trusting BPA Solutions !

BPA software is a registered trademark

Microsoft Teams

Teams QMS Extensions – QMS Chatting in Microsoft Teams

The adoption of Microsoft Teams has drastically increased the last 2 years, especially for video conference and instant discussion features. Chatting in Teams has become a new way of working, speeding up processes and reducing the number of emails.

At BPA, we invented a new way of using the QMS system by chatting in Microsoft Teams and move towards instant quality improvement, with BPA Teams QMS Extensions.

Teams QMS Card

Search and share a QMS procedure while chatting in Microsoft Teams (QMS Card).

Imagine asking your quality system while chatting in Teams and share QMS Cards with your colleagues including important procedures or quality events. Think about clicking a button in a QMS card to assign a task to a colleague, without leaving the chat box in Teams.

Moving your QMS activity flow to Teams is an innovative way of working and benefits are obvious:

  • Faster reactivity: thru instant notifications on any device
  • Quick task assignment: working in Teams allows the right members to take quick decisions, replacing personal emails by instant Teams notifications
  • Huge flexibility: reach the right people with the right content through instant discussions, make processes very agile, and replace cumbersome workflows
  • Modern: chatting is the new way of working

Teams QMS Extensions requires no additional Microsoft services and can be easily installed in your Microsoft 365 environment. It’s robust and secure, with no IT risk.

Stay tuned it comes soon !

>> Ask for a Free Product Demo

Microsoft 365

QMS on Microsoft 365 – The Right Technology !

Microsoft 365 is not a QMS software but it brings all the ingredients needed for a Quality Management System, like strong collaboration capabilities with SharePoint, tools for video-conferencing and discussions with Teams, workflow automation with Power Automate, tools for Business Intelligence with Power BI, and much more.

BPA has developed the missing pieces to make Microsoft 365 a ready-for-use QMS for everyone.

QMS on Microsoft 365

QMS on Microsoft 365 – Prebuilt integrated QMS template.

With BPA QMS on Microsoft 365, we designed a prebuilt QMS template including integrated modules for compliance and continuous improvement, ready to be installed in your secure and scalable M365 environment. The software leverages SharePoint capabilities for document management, compliance-related data registers, and strong collaborative features.

BPA modular components extend SharePoint capabilities bringing a great user experience and providing the missing features needed for a performing QMS, like relational capabilities, report generation, graphical charts, eSignatures, intelligent forms, reminders, and more.

Medical on Microsoft 365

Medical App on Microsoft 365 – Compliance document eSignatures.

BPA Power Extensions boost QMS capabilities with prebuilt automated workflows (like document management, 8D nonconformity/CAPA tracking…) ready to be imported in your M365 tenant. Generic Power Apps have been designed for easy incident registration and audit execution, to be used on any device for a maximal user adoption.

With Microsoft Teams, we are working on developing new innovative features to use the QMS with discussion flows, enabling instant quality improvement, read the article: Announcing Teams QMS Extensions.

Microsoft Planner is a great tool for task management. Interfacing the QMS with Planner is a new project we are working on, read the article: Planner QMS Extensions for Better Task Management.

At BPA Solutions we aim at making everyone an actor of your continuous improvement system. We developed modern QMS Apps on Microsoft 365 to leverage existing technologies used by collaborators daily, without changing users habits, and maximizing user adoption.

Go a step further and modernize your QMS with BPA Apps and Microsoft 365.

>> Ask for a Free Trial

QMS task management

Planner QMS Extensions for Better Task Management

Microsoft Planner is great tool for task management, available in your Microsoft 365 subscription plan.

BPA has launched a new project to interface our QMS and other apps with Planner for better task management.

Planner tasks in BPA QMS on Microsoft 365

Planner tasks in BPAQuality365, grouped by modules in buckets.

In the context of a quality management system, task management is obviously an important topic. From a technology perspective, task management is challenging.

With Planner, Microsoft has introduced a simple tool for task management, including a great visual interface to view tasks by topics with easy drag and drop features. A robust task notification system alerts end users for assigned tasks, and remind them for late tasks. A recurring reminder alert is sent to assignees, including all upcoming or late tasks. End users can view their tasks in Planner but also in Teams and get alerts and reminders in Outlook.

Planner task reminder

A reminder alert including all upcoming tasks assigned to the end user.

Planner QMS Extensions allows to create Planner tasks from any QMS item or document and keep the source item as a link in the task for easy access by end users. Tasks can be viewed in the QMS, grouped by module in buckets. Also, we plan to have Planner tasks created from QMS cards while chatting in Teams, read more about QMS Cards in the article QMS Teams Extensions.

Good news for Microsoft Teams aficionados, your assigned tasks can be viewed directly in Teams, like workflow approval requests and QMS-related discussions.

As a conclusion, BPA Apps bring all Microsoft 365 technologies together in the context of quality and continuous improvement, and provide innovative tools for team working and collaboration without changing users habits.

While Teams and Planner QMS extensions are soon available, you can already test the latest version of our QMS app.

>> Ask for a Free Trial

Supplier Quality

Simplify Supplier Qualification & Evaluation with BPA Apps

Supplier Management Flow

Typical automated supplier management workflow in BPAQuality365.

A typical requirement in quality standards is to qualify and evaluate relevant suppliers.

We make it easy and agile with BPA Apps to comply with regulations and meet your own supplier management needs.

An usual supplier management process flow in BPA App allows to:

  • register suppliers
  • categorize suppliers (e.g. by importance)
  • qualify suppliers (through a set of questions)
  • approve suppliers (through an automated approval workflow)
  • periodically evaluate suppliers (through an automated evaluation workflow)

Supplier Form

Example of a supplier qualification form with configurable qualification questions.

Suppliers can be registered in BPA Apps by filling in a digital form. The form is highly configurable to include the supplier importance (e.g. ABC analysis), address, qualification questions, and other attributes.

The qualification section of the form includes your dedicated questions, like

  • Is the supplier certified?
  • Is the supplier critical to your business?
  • Is the supplier contract higher than a certain amount?
  • Is the supplier operating in a prohibited country?
  • etc…

An automated workflow verifies answers to these questions and pre qualify or reject the supplier. If the supplier is pre qualified, an approval notification is sent to the concerned persons and the supplier gets updated as qualified or rejected.

A second automated workflow starts for the supplier evaluation. The evaluation form includes your predefined questions. Evaluation result is calculated, compared to the required acceptance level, and notifications are sent to the concerned employees. When needed, an improvement request is automatically sent to the supplier.

Forms, app pages and automated workflows can be easily configured based on your needs.

>> Ask for a Free Trial

BPA Pocket App

BPA Pocket App – Your QMS in the Pocket

Pocket App

Bring your QMS in the pocket with the BPA Pocket Power Apps.

At BPA, we aim at making everyone an actor of your continuous improvement system.

Imagine all collaborators having a one-click access to their relevant forms and data. We achieved this with the BPA Pocket Power Apps.

In a recent project, we configured a Power Apps for end users to access relevant forms, data and documents for their daily use with their favorite device. End users love using it and we decided to propose the same approach to all customers.

The app works as a shortcut to access important data-entry forms (e.g. improvement proposal, nonconformities, training record,…), procedures, work instructions, and any other useful information to accomplish daily activities. The app is especially useful for collaborators on the move, on the shop floor and back office collaborators.

Dedicated pocket apps can be generated on the fly, with no need of any coding. Each app would contain links to specific information by work process and activity type, for example:

  • Workers on the field
  • Workers on production lines
  • Back office collaborators
  • New onboarded collaborators

For example, the app drastically facilitates new employee onboarding with links to specific documents and information needed to understand your company value-added processes.

With BPA Pocket Apps you get access to your most important QMS information right from your pocket.

>> Ask us for a Free Demonstration

WCQI Conference – QMS on Microsoft 365

WCQI 2002 - QMS on Microsoft 365

Plenty of visitors at our booth during ASQ WCQI conference in Anaheim.

As an exhibitor at the ASQ World Conference for Quality & Improvement, we had plenty of visitors on our booth asking for a QMS software running on their existing Microsoft tools. BPA Apps on Microsoft 365 were developed to leverage existing technologies used by collaborators on their daily business.

Learning new software tools is always a hurdle for collaborators. End users need to adapt to the software and change their habits. Often, the result is a poor user adoption.

By leveraging tools used by employees daily, like Teams and Office cloud solutions we ensure the QMS software is highly adopted by end users.

This year, we were busy on our booth to demonstrate how companies can go a step further by implementing a QMS software to reach Quality 4.0, for everyone, on any device.

Visitors have been mostly interested in features, like:

  • AI capabilities to find documents by asking questions to a chat bot
  • Instant quality improvement with Teams
  • Audit and incident Power Apps for mobile users
  • Powerful workflow automation
  • Business Intelligence

Thank you for your visit in Anaheim and see you next year at WCQI 2023 in Philadelphia !

>> Request for a Free Product Demo & Trial